In the world of small businesses, resources are always limited. As small business owners, we have to embrace technologies that allow us the free up our time and focus on the activities that really matter.
For my team and me, we use the tools offered by Google Office Suite (also popularly known as G Suite) as a means to enhance collaborations between team members and to streamline our business processes.
G Suite is a paid version of some of the commonly used apps such as Gmail and Google Drive, packaged together plus more for businesses.
There are a lot of capabilities packed into the Google Office Suite and while there is competition out there, below are 3 reasons why we are using G Suite for our business.
Have Your Own Domain
Maybe I am just the minority but I am of the opinion that having your own domain for your email does make you appear professional. For free users, it will only be [email protected]. However, Gmail for business allows us to create a business email such as [email protected].
This email is hosted and maintained by Google, and they grant you 99.9% guaranteed uptime, twice the storage of personal Gmail, zero ads, 24/7 support, G Suite Sync for Microsoft Outlook and more.
The Convenience Of Work Anywhere and Everywhere
G Suite is a cloud-based platform. This means that all data are stored online and can be accessed by your team members anywhere in the world as long as they have access to the internet.
For G Suite users, we use Google Drive for the storage of files online. I am sure a lot of us have Google Drive for personal use and that is limited to maximum storage of 15GB. Once upgraded to Google Drive for business, the storage capacity doubles to 30GB and you can further upgrade to unlimited if need be.
For my business purpose, the large storage comes in very hand as we do have a lot of video files recorded in 4k. I love it that I no longer have to worry about the lack of space to upload our raw video files and also the fact that I can work on editing them wherever I am as long I can get connected to the internet.
Seamless Collaboration On Office Documents
Google Sheet and Google Docs are Google’s answer to Microsoft’s Excel and Word. The best part of Google Sheet and Google Docs is the ability to allow multiple parties to edit on the same document simultaneously.
At the same time, all changes are saved in the cloud so you will always be looking at the most updated version of the documents.
That said, it is still not yet as robust as Microsoft and you will need to fall back on Excel for heavy lifting work.
Truth be told, there are a lot more functions in G Suite that can benefit the business that I have yet to put into good use. Such as Google Hangouts Chat and Meet, which allows my team and I to easily communicate with each other over a video call.
As the business owner, you will have full admin rights to G Suite that will allow you to create additional accounts for your employees or team members. You may also control the level of access each user gets to have.
How To Get Started
There are basically 2 ways to get your business on board with G Suite. The first way is to sign up with Google directly.
If you would rather not be bogged down by all the technicalities and have someone assist in the setup, you may consider purchasing G Suite with a Certified Google Partner and Reseller. Think of it as readily available local support equipped with the know-how to advise you on the required set up based on your needs.
The above post is a sponsored article by local reseller from Malaysia and local Premier Partner from Singapore which is TS Cloud. This is a company in the business of providing practical and effective solutions and businesses via the implementation of Google Business Suite. But do note that the above user experience is all my own and I am a genuine paying customer of G Suite.